Manager for Special Projects

Manager for Special Projects

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Manager for Special Projects

Job Profile Title
Manager C

Job Description Summary
The College Houses Manager for Special Projects is a full-time, one-year term administrative position within the College Houses and is responsible for the daily programmatic operations to support our 13 College Houses. The College Houses Manager for Special Projects provides academic support and enrichment opportunities to meet the developmental needs of the house residents and carries out the mission of CHAS. When there is an opening in the House Director role in one of the College Houses, the College Houses Manager for Special Projects works directly with the undergraduate residents of that House and the RA team to fill in for the House Director. (The House Director, along with the House Faculty Director & House Fellows, forms the senior leadership of each College House and collaborates to provide academic, intellectual, social, and community engagement opportunities for all residents in the house. The House Director coordinates communications and events for the house; is responsible for managing the house finances with direction from CHAS; and implements numerous procedures and policies from across the university.) The College Houses Manager for Special Projects is a member of the College Houses & Academic Services (CHAS) staff and serves on several committees/workgroups to further CHAS's mission and goals. The College Houses Manager for Special Projects supports CHAS goals for building and maintaining living environments that are supportive, engaging and assist student success, in balance with their College House's identities, physical layouts, and student populations (i.e. first year, upper-class, four-year). The College Houses Manager for Special Projects works in collaboration across CHAS with other House Directors, CHAS overall, and campus partners. The College Houses Manager for Special Projects is an essential staff member and responds to crisis, attend programs, and be a strong presence on campus. The College Houses Manager for Special Projects is expected to work when normal campus operations are suspended (e.g.: inclement weather) or if there is an emergency impacting on-campus residents, as well as expectation to work outside of business hours for house programs and peak periods (i.e. move in). This is a potential live-in position with a meal plan and parking space.

Job Description

  • Filling in for an open House Director position, provide residents with counsel and mentorship on matters of well-being, academic success, and support. Ensure contact with residents, and engage in appropriate referrals to schools, campus partners, and wellness supports as needed.
  • Collaborate with faculty in residence to design/implement/evaluate academic/cultural/wellness/co-curricular/social programming to foster engagement and support student growth and development. It is expected that this role be actively engaged in house programs and events.
  • Lead administration processes for the house and works in collaboration with CHAS senior team, CHAS tech, and Finance team. Includes supervision and training of RA team, administrate assistant, and paid student workers. Responsible for the management of the budget and ensuring their staff is compliant with University policies and procedures.
  • Manage special projects, including but not limited to staff selection, renovation projects and moves, implementing the current CHAS strategic plan.
  • Understand and enforce CHAS policies and procedures related to incidents, conflicts, and safety. Understand and enforce University policies/procedures (including Code of Student Conduct). Implement behavioral policies and community standards. Serve on duty rotation.
  • Partner with Residential Services for room assignments/changes; assist with move-in/move-out; promote CHAS and partner campus units.
  • Serve and represent CHAS in workgroups/committee. As needed, assist in supporting other college houses. Other duties as arise.


A Master's Degree and 3 years to 5 years of professional full-time work experience required. The required experience should include work with undergraduates and faculty in a residential setting, financial management, and overseeing projects. Must have demonstrated experience of successful partnership and collaboration in a complex organizational network, being able to balance independent responsibilities with carrying out directives when necessary. Must be adaptable and service oriented. Experience working with residential academic programs or living learning communities and experience with learning outcome development, implementation and assessment is required. This is a one year term position. Evening and weekend hours are required.

Application Requirement:

A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Targeted Pay Range:

$57-60K commensurate with education and experience.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
College Houses and Academic Services

Pay Range
$51,824.00 - $78,096.00
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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