Contract Administrator

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Contract Administrator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Contract Administrator

Job Profile Title
Contract Administrator

Job Description Summary
Provide legal support for Penn Medicine and its components/departments as they relate to transactional matters, contracts, corporate and patient care services with an emphasis on contract drafting and review, drafting and administration of various agreements for receipt and provision of services and equipment, consulting and staffing agreements, educational affiliations, construction contracts, as well as supporting the operations of UPHS' systems for contract management, administration and storage of executed contracts and related files known as PennTract ("Contract Tracking System"), due diligence/document production and other transactional matters.

Job Description

Assists counsel and contract administrators in the internal and external review, and drafting of contracts for the University of Pennsylvania Health System/Penn Medicine and in other transactional matters. Performs detailed contract review, drafting, and administration in accordance with Health System administrative and Office of the General Counsel objectives with emphasis on, various agreements for provision and receipt of services, goods and equipment, consulting and staffing agreements, educational affiliations, construction contracts, governmental and commercial contracts, information systems, and other transactional matters. Reviews and abstracts contractual provisions, either directly or in coordination with the originator and OGC staff, and reviews and abstracts contracts and associated documents to be entered into or maintained in the contract tracking system database. Verifies compliance provisions in contracts. Trains and on-boards UPHS users, updates users' access privileges and maintains control of users/passwords lists.. Acts as a liaison and "point of contact" person for Contract Tracking System and for executed contracts for UPHS senior management, administrators, clinical chairs, physicians, clinical staff and administrative staff. Maintains and updates contract data base systems and files; inputs data into computer on various contract files and data bases and sets-up and maintains and organizes files, as needed. Works closely and in coordination with counsel, contract administrators and secretarial support, as well as clients and data base vendor in implementing and maintaining various relevant databases; copying and filing as required. Maintains tickler system including data base systems for contract terminations, renewals, receipt of contract supporting documentation, contractual and corporate deadlines. Assists in the implementation and maintenance of a centralized contract administration program and centralized contract data base for the Health System and its components; Identifies and processes contracts that need to be evaluated through the Contract Tracking System's contracted services evaluation system (Vendor Evaluation Form (VEF) module). Works with, and provides assistance to in-house and outside counsel and the contract administrators in representation of legal matters for the University of Pennsylvania Health System and its components as they relate to Health System contracts and corporate services.

Drafts notices of termination and renewals or extension and amendments of contracts as required and in accordance with the contract tracking system's email notifications. Prepares documentation necessary for approval and execution of contracts in accordance with OGC and Health System policies and procedures. Develops reports, establishes schedule of reports to be run, and runs reports as required in relation to contract tracking system as directed by OGC's Senior Contract and Board Administrator and Senior Counsel and as needed or requested by Senior Management and other UPHS personnel. Researches information and serves as a resource on various UPHS contractual issues and on diverse projects, as assigned. Assists in responding to requests for production of documents stored in the contract tracking system. Also assists in responding to requests for other productions of documents and due diligence activities as needed. Assists counsel with legal and corporate research including obtaining copies of statutes, regulations, ordinances, corporate filings and cases as directed. Attends meetings with various Health System personnel, as required.

Performs other related duties in areas of responsibility, as assigned.


Bachelor's Degree preferred. Experience in a law firm, hospital legal office, or corporate office setting. Expertise and skill in use of computer system is essential. Requires a minimum of three to five years' paralegal experience or equivalent, preferably in corporate and/or contracting, with contracting database management, contract drafting or related experience. Must have technical skills and strong database experience preferred. Must be team-oriented and able to exercise initiative and independent judgment. Must have superior demonstrated organization, planning, analytical, and communication skills. Must have a diplomatic, personable, responsive, and practical approach to internal clients and to outside third parties. Teamwork and support of colleagues are essential. Must work cooperatively with co-workers, respond well to competing time demands and deadlines, be motivated and take pride in work product. Must be accurate, thorough, and detail-oriented. Must be able to deal tactfully and professionally in a helpful manner with all levels of management. Must be energetic and flexible. Must have excellent interpersonal skills.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
President's Center

Pay Range
$43,919.00 - $66,183.00
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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