Senior Associate Director - Graduate Students/Postdocs at Career Services

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Senior Associate Director - Graduate Students/Postdocs at Career Services

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Senior Associate Director - Graduate Students/Postdocs at Career Services

Job Profile Title
Associate Director D

Job Description Summary
University of Pennsylvania Career Services, positioned within the division of University Life, is seeking a Senior Associate Director to establish direction for and oversee all career services, programs and outreach for graduate students, graduate alumni, and postdocs in 7 Schools at Penn. The individual hired will supervise a team consisting of 1.5 Associate Directors and a Coordinator (0.5 time), in addition to providing individual career advising to students and alumni along with planning and presenting workshops regarding all facets of career planning and professional development. The Senior Associate Director will collaborate with campus partners, engage with employers interested in hiring Penn students and alumni, coordinate events including career fairs, and play a leading role in developing digital content. Career Services offers a wonderful opportunity to be at the nexus of Penn students, alumni, employers, and campus partners, and provides an engaging environment to apply your skills in effective communication, relationship building, program/event managing and leadership/supervision.

Job Description

  • Establish direction for and oversee all career services, programs and outreach for graduate students, graduate alumni, and postdocs in 7 Schools at Penn: Graduate Arts and Sciences, including LPS graduate programs; Annenberg; Weitzman School of Design; Wharton Doctoral Programs; PhDs/postdocs in Engineering and Applied Sciences; Perelman School of Medicine (including postdocs from affiliated Schools and institutions served by the Biomedical Postdoctoral Programs - CHOP, Wistar, Monell, PennDental, PennVet); Master's in Law students from Penn Carey Law; and alumni from these programs who seek support in career development and the job search process.
  • Participate in the development and implementation of an office-wide strategic plan, and use this as a basis for developing innovating programs and resources for graduate students and postdocs
  • Set priorities for the grad student/postdoc team and identify possible budget implications for those priorities.
  • Advise students and alumni through in-person and virtual appointments.
  • Stay up-to-date on career trends in academic employment. the expanded job market for PhDs, and careers relevant to the broad range of graduate students/postdocs served
  • Play a leading role in developing and using digital content and resources to provide students/postdocs with 24/7 access to fresh and engaging career resources
  • Develop strategic partnerships with campus stakeholders and faculty members in the development of future collaborative programs and events
  • Actively engage with employers to understand their changing recruiting needs and strategies in terms of hiring graduate students and postdocs
  • Support the oversight of the Career Plans/First Destination Survey process for students served by this team - in collaboration with the Data Visualizations & Analytics Manager
  • Explore new opportunities to collect and use data on graduate student/postdoc career preferences and roadblocks
  • Directly organize, oversee, and contribute to the BioSciences & Research Career Fair, the Design Career Fair, the GCC Career Expo, and the All-Ivy Environmental Career Fair
  • Oversee and evolve the Career Exploration Fellowship initiative for PhD students
  • Contribute to the development of a professional development curriculum proposal relevant to PhD students at Penn in collaboration with campus stakeholders at the Grad Center, Weingarten, CTL, and more.
  • Support the successful hosting of the 2024 GCC annual conference being held in Philadelphia by providing direct assistance to the Director of Graduate Career Initiatives
  • Represent Penn Career Services and Penn at professional meetings, and play an active role in the Graduate Career Consortium.
  • Willingness to contribute to and eventually lead one of the Career Services committees and/or University Life working groups
  • Supervise 1.5 advisors and 0.5 admin coordinator.
  • Receive administrative supervision from and report to the Director of Graduate Career Initiatives.

  • A Master's Degree or more is required and 3 years to 5 years of experience or equivalent combination of education and experience. PhD helpful.
  • Motivation to take the initiative in evolving our approaches to graduate student career support as part of a multi-team office. Proven ability in program planning and implementation, communication and teamwork, with a strategic mindset to create recognizable series and events that create value and impact beyond our office
  • A desire to create innovative programming reflecting the changing needs of students/postdocs and the world of work.
  • Demonstrated advising skills and cultural competence to work with a diverse range of students/postdocs, with the ability to support graduate students, postdoctoral fellows and alumni who are applying to a variety of careers.
  • Outstanding presentation skills in different formats and for different audiences, with comfort creating digital content and resources.
  • Eagerness to learn and apply new technologies and tools, and a comfort with learning by doing.
  • Quick learner, with ability to assimilate and retain large volumes of information on career fields.
  • Collaborative nature with a willingness to work across teams, divisions, and Schools.
  • Demonstrated relationship building and networking skills.
  • Effective multi-tasker, with ability to juggle multiple priorities.
  • Positive, can-do attitude and outlook, with high energy to support a positive office environment.
  • Demonstrated ability to supervise professional and support staff and support their professional and career development.
  • Eagerness to lead by example in all aspects of work and in supporting a positive work-life balance
  • Sense of humor.

Application Requirement:

A Cover Letter and Resume are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume; multiple documents are allowed

Budgeted Pay Range:

$78K -- $83K commensurate with education and experience

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Student Services

Pay Range
$59,703.00 - $95,524.33

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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