National Human Resources Manager

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National Human Resources Manager

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
National Human Resources Manager

Job Profile Title
Manager E

Job Description Summary
Reporting to the Executive Director HR/Chief of Staff, the Manager supports the recruitment, retention, and off-site workplaces. The position oversees and coordinates University-wide compliance, specifically as it relates to employees working outside of Pennsylvania.

Job Description

As part of the University of Pennsylvania's Division of Human Resources and reporting to the Executive Director HR/Chief of Staff, the Manager supports the recruitment, retention, and off-site workplaces. The position oversees and coordinates University-wide compliance, specifically as it relates to employees working outside of Pennsylvania. The Manager will support the Off-Campus Work Committee and HR designees in the development and implementation of practices across various state jurisdictions while aligning with the University's mission, vision, and values. An acute knowledge and understanding of relevant laws and guidelines at the local, state, and national level, applicable to off-campus employment, is required. This information will be used by the Manager to educate and advise managers and senior leaders on HR-related legal and regulatory matters related to off-campus work.

The Manager is responsible for the delivery of HR compliance, in line with Penn's HR strategies and initiatives. The Manager will consult and collaborate with the Core HR team, as well as the HR designees in in the field, and University subject matter experts such as Division of Finance, Office of General Counsel, Office of Audit and Compliance, etc., in areas of policy and procedure development, ongoing compliance with state and local laws in various jurisdictions, compliance with payroll and other voluntary and statutory benefits.

  • Maintain and make necessary and timely revisions to website, internal documents and external facing materials related to off-campus work
  • Stay current on legislation and regulatory changes that apply in the states and localities where off-campus work is performed
  • Develop and implement project plans to support regulatory requirements and compliance
  • Enhance the remote work strategy by ongoing review and enhancement of policies and procedures
  • Develop and present compliance-related training
  • Identify and respond to national trends related to off-campus work
  • Lead periodic recordkeeping audits for Off-Campus Work Agreements
  • Serve as liaison with any outside consultants and with internals SME's, Off-Campus Work Committee and HR leadership regarding issues related to off-campus work
  • Serve as a resource for School and Center HR leaders
  • Develop and implement project plans to support regulatory requirements and compliance
  • Work closely with stakeholders, such as Executive Director of Benefits, Comptroller, Workers Compensation, Office of the General Counsel, and others to address University compliance with states where we have employees working on an ongoing basis ​

Knowledge, Skills, and Abilities:
  • Understanding of multi-state employment compliance and regulatory requirements
  • Capacity to effectively address diverse audiences with varied knowledge and experience with HR/benefit programs
  • Skilled in project management including the ability to manage and prioritize the resources and tasks required to support simultaneous deliverables and delivery dates
  • Ability to facilitate the resolution of complex problems impacting people and programs
  • Skilled in verbal and written communication, including the ability to provide briefing and training to diverse audiences - must be able to effectively influence individuals of varying backgrounds and learning styles
  • Ability to operate independently where appropriate and understand when to escalate issues
  • Strong analytical skills and ability to work on basic processes as well as strategic initiatives
  • Knowledge of HR information systems Workday preferred, a basic understanding of database systems, and ability to conduct internet research
  • Interpersonal Skills: Demonstrates the ability to work well with Penn colleagues, clients, and external organizations
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to, the personnel policies and other policies
  • Other duties as assigned

Budgeted Pay Range

$100 - 130K annually commensurate with experience and education.

Education and Experience:
  • Master's degree preferred Bachelor's degree required or equivalent combination of education and experience.
  • SHRM or HRCI certification is highly preferred
  • 7 or more years of experience in an HR function, preferably in a variety of functional areas or as a generalist, and preferably with experience working in an HR role with a multi-state employer
  • Experience with MS Office (Word, Excel, Outlook, PowerPoint)
  • Other duties as assgined

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Human Resources

Pay Range
$74,476.00 - $117,086.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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