Assistant Institutional Compliance Officer - Penn Medicine

Assistant Institutional Compliance Officer - Penn Medicine

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Assistant Institutional Compliance Officer - Penn Medicine

Job Profile Title
Assistant Institutional Compliance Officer

Job Description Summary
Assistant Institutional Compliance Officer

The Assistant Institutional Compliance Officer supports the Chief University Privacy Officer & Institutional Compliance Officer in the oversight of compliance for the University and Penn Medicine, with a specific focus on activities within Penn Medicine.

This position will be instrumental in performing day-to-day activities to support the function and will interface with individuals responsible for compliance with laws and regulations throughout the University and Penn Medicine.

The Assistant Institutional Compliance Officer participates in and supports ongoing activities related to the development, implementation, and maintenance of the organization's institutional compliance program in order to ensure compliance with federal and state laws, regulations and guidance as well as University and Penn Medicine policies and practices, where applicable.

Core responsibilities will include, but are not limited to, the following: management of the Navex system/relationship and compliance hotline for Penn Medicine-related reports; triaging and tracking Penn Medicine compliance reports through to completion and performing investigations as needed; promoting the Principles of Responsible Conduct (PRC) and coordinating training on the PRC for new employees; collaborating with responsible areas on assessing processes and procedures they have in place to help ensure compliance; performing periodic assessments to validate compliance processes are operating effectively, benchmarking the University and Penn Medicine compliance program for effectiveness under the U.S. Sentencing Guidelines or similar authoritative guidance, identify any gaps, propose remedial action and assist with the implementation of remedial measures, and validate ongoing compliance.

The Assistant Institutional Compliance Officer may also serve on various internal working groups, steering committees or advisory boards in the role of compliance adviser and/or compliance program oversight.

7-10 years overall experience, with 3-5 years health care compliance experience working in a health care system is preferred.

Job Description

Assistant Institutional Compliance Officer - Principal Role Responsibilities/Duties

1. Foster strong and open communication with stakeholders on compliance matters related to the operations of Penn Medicine and its six hospitals. Collaborate with responsible areas on assessing the policies, processes and procedures they have in place to help ensure compliance for their areas of responsibility. Provide constructive feedback on the quality and comprehensiveness of compliance efforts making suggestions for improving compliance efforts as needed. Develop and maintain strong collaborative working relationships such that you are seen as a trusted advisor.

2. Identify potential areas of compliance vulnerability and risk; collaborate with responsible stakeholders on the development and implementation of corrective action plans for resolution of problematic issues; and provide general guidance on how avoid or mitigate similar situations in the future.

3. Manage, triage and track NAVEX hotline compliance reports relating to Penn Medicine through to completion. Perform investigations either alone or in coordination and collaboration with other responsible stakeholders and, when necessary, legal counsel.

4. Maintain a working understanding of the contemporary healthcare compliance landscape, with a specific focus on compliance issues affecting Penn Medicine. Keep abreast of new and emerging compliance risk areas based on new or proposed laws and regulations. Cultivate relationships with peers and subject matter experts to facilitate anticipatory evaluation of new regulations, enforcement focus or other compliance initiatives. Share information with OACP team and relevant areas around the University and Heath system responsible for compliance.

5. Promote and ensure adherence to the Principles of Responsible Conduct (PRC); coordinating training on the PRC for new employees; utilize various methods of communication to raise awareness and provide guidance to management and employees.

6. Conduct annually a compliance risk assessment which would be a significant input into the OACP work plan. Identify and provide input into Institutional Compliance and Internal Audit work plans targeting areas of highest compliance risk in Penn Medicine for audit or assessments. Assist the Internal Audit team as needed when performing audits or assessments of compliance.

7. Monitor and identify opportunities to strengthen overall compliance activities within and across Penn Medicine through the promotion of consistent policies, procedures and/or practices. Participate in policy development as needed. Periodically benchmark the Penn Medicine's compliance program for effectiveness under the U.S. Sentencing Guidelines or similar authoritative guidance, identify any gaps, and propose remedial action and assist with implementation of remedial measures.

8. Prepare periodic reports and dashboards highlighting key compliance metrics and / or other key elements of the compliance program for senior management and the Trustees.

9. Perform other related duties and participate in special projects as assigned.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Audit Compliance and Privacy

Pay Range
$88,861.00 - $142,178.33

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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