Career Development Coordinator (Biomedical Graduate Studies)

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Career Development Coordinator (Biomedical Graduate Studies)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Career Development Coordinator (Biomedical Graduate Studies)

Job Profile Title
Administrative Coordinator

Job Description Summary
Serve as primary point person in Biomedical Graduate Studies (BGS) for student career development activities, alumni information, and program publicity.

Job Description

Serve as primary point person in Biomedical Graduate Studies (BGS) for student career development activities, alumni information, and program publicity. Work closely with faculty, staff, and students throughout the program on various career development initiatives, including organizing and promoting workshops, seminars, and other events; collecting and disseminating resource information; researching and writing career development blog posts; and managing the career calendar. Staff periodic meetings with students representing a variety of student-run groups to organize and promote career-development activities. Manage alumni records, including updates in Career Tracker and other repositories. Assist with projects organized with Development and Alumni Relations, including publicity, events, and newsletters. Manage logistics of internal fellowship nomination processes, e.g., Gilliam, Blavatnik, Presidential Fellows. Provide support for student hardware and software purchasing and license assignments. Handle general publicity for office, including social media, calendar system, and aspects of website development and content. Report to the Administrative Director and work closely with the Director of Training Support and Career Development and other program leaders.

Principal Responsibilities/Duties (% Effort)

Manage BGS social media, calendar, and notifications: develop content and make regular updates to BGS Twitter and LinkedIn accounts; prepare weekly email bulletin for students with notifications and upcoming opportunities; post other notifications to the student email lists as needed; post BGS events on the PSOM screens in Carousel; manage the BGS calendar in LiveWhale, and help manage graduate group-level information and postings.

Organize BGS-wide events and activities for student career development, including panel sessions, seminars, and symposia. Work with graduate groups, student groups, training grants and other associated entities to organize career development events. Schedule and staff periodic meetings of student group leaders to organize career development activities and information.

Contribute to program-wide website management in MODX and take lead on managing specific components, including news items and calendar information. Periodically check all pages to ensure content is up-to-date. Assist other staff, including graduate group coordinators, with their websites. Consult with DART Web Team as needed.

Organize activities with alumni, including anniversary events and other gatherings; connect alumni with current students for mentoring through events and videos featuring alumni in various career paths; work with graduate group leaders to organize group-level alumni events; work with PSOM Office of Development and Alumni Relations to organize events, communications, and meetings with alumni.

Manage updates of BGS alumni contact information and career outcomes in Career Tracker database; oversee and train other CT users; query the Data Warehouse CT universe to analyze outcomes. Manage alumni outreach by administering periodic Qualtrics survey, update form on website, emailings, alumni LinkedIn group, etc. Link CT alumni data to program specific job categories for outcomes analyses.

Serve as BGS liaison with Career Services to organize Annual Biomedical Career Fair and other career-focused activities; promote opportunities afforded by other campus entities for student career development, including the Center for Teaching and Learning, Penn Center for Innovation, and the like. Encourage students to sign up for Handshake and refer job openings for Handshake.

Manage career development website, blog, and calendar, including activities and events developed outside of BGS as well as those organized by BGS. Subscribe to feeds & perform weekly checks of relevant sites for blog and calendar content; solicit blog ideas from graduate groups and student groups; write blog content and tag entries to career categories.

Support processes for student internal student fellowship nominations (e.g., Gilliam, Schmidt, Presidential Fellowships, Blavatniks): create timeline, distribute announcements to eligible students and advisors; gather materials; schedule selection committee meetings; follow up on decisions. As needed, coordinate program related data for funders.

Organize processes for distributing laptops to new students and software for all students: Working with DART and students, devise announcements, create student surveys, arrange for payments with finance office, coordinate distribution of DART-imaged laptops to students, manage distribution of software licenses to students (Adobe Creative Cloud, Prism, Stata, etc.)

Periodically update and publish the BGS brochure, designed for student recruitment: update text and images, working with graduate groups; coordinate use in recruitment events, mailings, and PDFs on webpages.

Other duties and responsibilities as assigned.

Qualifications

  • The minimum of a High School diploma and at least 5 years of experience or equivalent combination of education and experience is required. College degree or coursework strongly preferred.
  • Proficiency with word processing and spreadsheet software, web publishing software, social media, and calendar tools essential. Good design sense and experience with graphic design software strongly preferred. Experience with database management and query tools highly desirable.
  • Prior experience working in an academic environment is highly desirable.
  • Other requirements: excellent organization, interpersonal, and written & oral communication skills; adaptability, flexibility, initiative, and good judgment; ability to work autonomously while being responsive to the requirements of supervisors and colleagues.


Working Conditions
Office, Library, Computer Room

Physical Effort
Typically sitting at a desk or table

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$20.00 - $36.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.




To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Biomedical-Research-Building-2---1st-Floor/Career-Development-Coordinator--Biomedical-Graduate-Studies-_JR00042034

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