Associate Director, Alumni Engagement, School of Nursing

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Associate Director, Alumni Engagement, School of Nursing

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Associate Director, Alumni Engagement, School of Nursing

Job Profile Title
Alumni Officer B

Job Description Summary
Reporting to the Sr. Director of Development and Alumni Engagement for the School of Nursing, the Associate Director, Alumni Engagement will plan and execute a comprehensive program of alumni engagement with a major adjoining responsibility for the School's alumni-related events. As a core member of the Nursing Institutional Advancement Office and primary liaison/ leader for alumni programming and support, the Associate Director will work across OIA units (MARCOMM and Events) on behalf of Penn Alumni. The position will receive partial administrative assistance from the OIA administrative coordinator, who also supports the entire office.

Job Description


Manage Penn Nursing Alumni Board and committees to inform, develop, support and enhance/expand alumni engagement activities for Penn Nursing:

  • Identify Alumni Board President and vet with OIA Leadership and the Dean
  • Partner with President on goals, strategy, and membership
  • Connect regularly with Communication Chairs to meet goals
  • Regularly communicate with Board members (group email updates)
  • Provide scheduling and meeting logistics support (location, parking, food, RSVPs) and work with Pres to set agenda.
  • Facilitate attendance of Dean and Vice Dean to attend 1/mtg annually
  • Connect Pres and Board to Penn Alumni and OIA resources and opportunities
  • Support connections between the Alumni Board and the School's Board of Advisors
  • Work to heighten visibility and strengthen the impact/footprint of the Alumni Board within Penn Nursing and beyond

Serve as liaison to HUP Alumni Board to provide a home for HUP Nursing alumni (e.g.

engagement with Penn, archives, funding, etc.):

  • Conduct orientation mtg with new president (every 2 years)
  • Touch base regularly
  • Attend 1-2 HUP Board mtgs/year
  • Work with Reunion committee and reunion groups
  • Provide logistical support for their monthly mtgs

Oversee/plan Alumni Weekend and alumni specific OIA Events, e.g., Penn Alumni

Programs and Special Events for visibility with Penn Alumni and to engage with undergraduate

  • Determine special reunion groups and/or occasions
  • Plan + promote schedule of events
  • Develop staffing schedule and attend events

Manage/plan all alumni events (with support of the Events team as appropriate) e.g., Conference

Meet Ups; Regional Happy Hours; Homecoming; Penn Nursing on the Road (Dean and Faculty events to offer alumni educational content and networking opportunities:

  • Determine which conferences and regions to target; set budget and estimated attendance.
  • Identify date/time
  • Identify host and/or plan to travel, speakers
  • Work with Events on logistics
  • Work with Admin Coordinator on email blasts + RSVPs, target audience; request graphics
  • Provide briefings, remarks, and other materials
  • Ensure post event process followed - track attendees, update data

Alumni Content Delivery (eNews, alumni profiles Alumni Notes+, email blasts) to provide alumni

with timely information and vehicles to share their news:

  • Schedule, plan (develop) and review email blasts for upcoming events and news
  • Monthly: Suggest content for and review eNews and alumni profiles
  • Biannually: Review alumni notes
  • Determine content needs
  • Plan schedule
  • Develop or review content

Manage Alumni LinkedIn (and provide other related social media assistance) e.g.

providing real-time, accessible site to share job postings + professional content with alumni to serve as source for alumni professional data:

  • Bi-Weekly: post job notifications and other alumni content; review interested members, update Atlas with member info
  • Receive and post info
  • Recruit alumni or faculty to co-manage specialized program groups

Alumni Website - working in collaboration with the OIA Marketing unit:

  • Weekly: add + update alumni events on web
  • Monthly: Update and review alumni content pages
  • Annually: Review website needs
  • Ensure all events are added to web once confirmed
  • Update event content as needed
  • Review alumni webpages to update content as needed

Data management + Analysis:

  • Ensure accurate alumni data, analyze data for trends and feedback, and supply access to alumni data, as appropriate
  • Determine various sources of data (events, alumni notes, profiles, emails, award nominations, faculty shadow lists)
  • Ensure data is properly tracked and used to update Atlas
  • Consult with Sr. Dir to analyze and interpret data

Oversee Alumni Interest Group Development (Grad programs, Hillman, Veterans, Doctoral, Gutmann Leadership Scholars, etc.):

  • Develop focused connection points for alumni with shared goals and needs
  • Determine interest and resources
  • Plan opportunities for connection
  • Work internally to determine who owns outreach and support those efforts

Plan and host Alumni Webinars to provide learning opportunities and news to alumni wherever

they live:

  • Determine annual plan
  • Ask speakers and confirm dates
  • Develop titles and advise on content
  • Invite alumni to participate
  • Send follow up emails and identify potential prospects for fundraising staff

Plan/conduct student outreach events to make students aware of alumni as resources for their

current situation and to instill a lifetime of connection and loyalty to Nursing:

  • Bi-annual: welcome back tables
  • Annual: Career Day table
  • Possible Wellness Week collaboration event
  • Calendar events
  • Line up volunteers
  • Work out logistics and materials, giveaways
  • Conduct and oversee student/alumni mentorship program

Serve as liaison to Penn Alumni to ensure Nursing's visibility in Penn Alumni events and programs; to learn best practices, policy and build opportunities for expanded impact.

  • Respond to requests and build relationships with Penn Sweeten Alumni House Staff
  • Attend quarterly ARG meetings
  • As needed: special event/program mtgs, respond to requests for volunteer suggestions, etc.
  • Monthly: send alumni news to Gazette


BA/BS required with at least 3 - 5 years of experience (Alumni Officer B) or 5 - 7 years of experience (Alumni Officer C) in development and alumni relations or equivalent combination of education and experience; expertise in special events planning and/or volunteer management in a university setting preferred.

Ability to work independently with a minimum of supervision and to create new programs to meet the School's goals of improved alumni relations.

Excellent communication skills.

Interpersonal skills; ability to work well with individuals at all levels including alumni, staff and faculty.

Some managerial experience preferred.

Strong organizational skills, self-motivation, attentiveness to details and deadlines.

Skilled in all major computer programs (Microsoft Office Suite, database work, etc.)

Must be willing to travel. Some evening and weekend work will be required.

Must have a commitment to diversity, equity and inclusion in line with Penn Nursing's stated values.

**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the “Resume/CV” section of the application prior to submitting.**

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Development and Alumni Relations

Pay Range
$50,684.00 - $91,232.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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