ACC CRU Biospecimen Program Manager (Cancer Center)

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ACC CRU Biospecimen Program Manager (Cancer Center)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
ACC CRU Biospecimen Program Manager (Cancer Center)

Job Profile Title
Manager Research Project B

Job Description Summary
The Abramson Cancer Center (ACC) of the University of Pennsylvania is a world leader in developing and conducting innovative clinical trials for the prevention, diagnosis, and treatment of cancer. The ACC Clinical Research Unit (CRU) is instrumental in the development and implementation of cancer clinical trials that offer cutting-edge oncology treatments. The ACC CRU is currently comprised of 14 Research Teams that support disease/discipline specific cancer programs within the ACC.
The ACC CRU Biospecimen Central Lab is a centralized laboratory that processes and manages blood, plasma, tissue and other biological specimens obtained from patients enrolled to Oncology Clinical Trials. The ACC CRU Biospecimen Central Lab currently supports 12 ACC CRU Research Teams that are based in the Perelman Center for Advanced Medicine (PCAM) under the direction of the Biospecimen Program Manager. Analysis of biospecimens is essential to the scientific mission of the ACC CRU, which provides support to roughly one-half of oncology clinical and translational research at Penn. This requires adherence to institutional and protocol mandated lab practices. The Biospecimen Preparations and Processing Operations span over 4 different locations in PCAM.
The successful candidate will work closely with Program Managers of the ACCCRU Research Teams to oversee aspects of the study start-up and ongoing study management, which includes assisting with study feasibility relating to Biospecimen Operations. The Biospecimen Program Manager is expected to actively manage ongoing LabVantage (electronic laboratory information management system) activities, troubleshoot operational issues on a daily basis and assist with any and all aspects of their team's work during absences or when a specific team member's workload exceeds capacity.
The Biospecimen Program Manager will work closely with major internal (PI, PMs, ACC CRU Central - Operations, Regulatory, Education/QA, Budget, Legal, Finance, Billing Compliance, Infusion/CHPS,) and external (sponsors, facilities, CROs, Subcontractors, Collaborators) stakeholders to develop project plans and support day to day operations of clinical research trials being conducted in the ACC CRU Biospecimen Central Lab.
The Biospecimen Program Manager must adhere to the requirements of the University of Pennsylvania, Perelman School of Medicine, GCP, FDA, OSHA, EHRS and all applicable laboratory standards.

Position contingent upon funding.

Job Description

Specific responsibilities include (but are not limited to):

  • Supervising the Assistant Manager- Biospecimen Lab Operations, biospecimen coordinators and research assistants. This will include recruiting, interviewing, hiring, training, performance management, and paid time off for the staff.Conduct weekly or every other week meetings with team members to review unit and operational updates, items that are outstanding, and troubleshooting issues needing to be addressed

  • Provide essential emergency off-hours coverage in the event of any threat to specimen integrity such as freezer malfunction.

  • Work collaboratively with Program Managers and Study teams to appropriately resource clinical trials by reviewing laboratory manuals and protocols to ensure study feasibility and resolve any logistical issues prior to study activation.Actively participate in Site Initiation Visits and provide training to Biospecimen Staff.Provide additional training/re-training as necessary and in accordance with institutional or study related updates.
  • Provide audit preparation assistance to Study Teams by compiling biospecimen records of sample processing, storage and shipment, as well as equipment calibration and maintenance records.
  • Work with AD of Clinical Research Operations and Biospecimen Team to develop best practices with the goal of seamless and efficient flow of biological specimens from collection through storage and/or shipment.Oversee LabVantage (electronic laboratory information management system) activities inclusive of new clinical trials, ongoing study updates, and kit inventory storage to maximize utilization of laboratory space and allow for real time assessment of inventory. Work with Biospecimen staff and Study teams to coordinate the removal, disposal, or repurposing of expired or unused laboratory kits and materials
  • Develop and regularly update laboratory SOPs, Work Instructions, and best practices to maximize lab efficiency, safety, protocol compliance and adherence to local, state, and federal standards/regulations (GCP, FDA, OSHA, EHRS). Ensure visibility of safety information and chemical hygiene plans within the laboratory spaces, manage and organize lab, study, and staff related documents (i.e. training documentation, equipment purchasing and maintenance records, etc.).
  • Oversee laboratory equipment by ensuring proper purchasing, calibration, and performance maintenance.
  • Develop and maintain collaborative relationships with internal PSOM, University and Penn Medicine Departments such as Pathology and Laboratory Medicine, Center for Human Phenomic Science (CHPS), Tumor Tissue and Acquisition Biospecimen Bank.
  • Work in conjunction with the ACC Budget Specialist, Billing Compliance staff, and Finance office to support the development clinical trial budgets related to biospecimen operations.Communicating any specialized study budget needs to the budget specialist and Program Managers.
  • Collaborate with ACC CRU Central Leaders:
    • Review of program metrics (performance, portfolio, study lab visits).
    • Timely communication of significant challenges encountered by the team.
    • Participate in ACC CRU Central leader meetings and serve on subject matter expert work groups as needed to enhance overall workflow efficiencies and quality of research.
    • The candidate will work closely with the ACC CRU Associate Director of Clinical Research Operations to develop and implement SOP's, and communicate issues that may affect overall research with ACC CRU Trials.
  • Perform other duties as may be assigned.


Bachelor's degree and 5-7 years of related experience or equivalent combination of education and experience required. Master's Degree and 3-5 years of related experience preferred. Oncology clinical research and biospecimen processing experience preferred

Effective problem solving abilities; effective communication and writing skills; strong organizational and time management skills; flexible and able to multi-task; demonstrated ability to work as part of a team, as well as independently; knowledge of IRB and human research protection regulations.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$59,703.00 - $113,435.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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