Events Manager, MBA Career Management, Wharton School

Events Manager, MBA Career Management, Wharton School

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Events Manager, MBA Career Management, Wharton School

Job Profile Title
Coordinator B

Job Description Summary
Reporting to the Sr. Associate Director, Employer Engagement, the Events Manager is responsible for managing the planning and execution of all employer services recruiting events, including but not limited to multi-company MBA Networking Expos (4x/year in Philadelphia, New York, and San Francisco or virtually as required), individual Employer Information Sessions (up to 170/year), and Employer Advisory Board meetings (4x/year in Philadelphia and San Francisco or virtually, as required). The ideal candidate is forward thinking and requires the ability to work quickly and efficiently on several projects at one time. The Events Manager must be results-oriented with strong time management skills, and works enthusiastically in an ever-changing environment with multiple constituents. The position entails considerable interaction with clients, team members, and other departments within the Wharton School. The Events Manager has the responsibility of developing and strengthening relationships with key stakeholders for event success, including Wharton facilities, hotel events managers, and internal teams at Wharton. The Events Manager is expected to bring an extraordinary and attention to detail service experience from the initial planning, implementation, and execution events. With all event duties, in-person or virtual, the Events Manager serves as the point of contact to trouble shoot challenges as needed (i.e., technical issues). The role has a responsibility for understanding and adhering to the events budget allocated by the Director.

Note: This is a part-time position (25 hours/week).

Job Description

The Events Manager supports the on-campus recruiting process by understanding the technological platform for creating interview and coffee chats schedules, assigning interview rooms, and creating day-of-event materials for visiting recruiters. This position provides constant support and updates to the employer-facing staff in MBA Career Management and to the On-Campus Recruiting Coordinator during peak seasons. The Events Manager will work closely with the Technical Functional team on the student-facing online room reservation system for the On-Campus Recruiting Suite.

The Events Manager provides input and information for scheduling and planning the coming year's events, solicits student and employer feedback through surveys, and debriefs the team on event performance. In this role, the Events Manager regularly contributes new ideas and/or suggestions on how to improve existing recruiting events and processes, including management of the online recruiting system utilized by all recruiters and students as well as identifying emerging trends and technologies in event management and administration. The Events Manager may also provide ad-hoc operational support for student-facing events throughout the year including, but not limited to: peer-to-peer coffee chats and educational events with alumni and employers.

Qualifications:

Bachelor's degree required. A minimum of two to three years of prior work experience in MBA recruiting services or direct industry experience; or equivalent combination of education and experience. A strong customer service mentality and client management skills including solid presentation and outstanding inter-personal skills as well as ability to manage multiple tasks. Excellent organizational capabilities, attention to detail, and demonstrated ability to work independently or as part of team in order to support both students and employers. Knowledge of or experience with event planning. A solid understanding of career development and recruiting process or related areas in either business or in an academic setting. Good knowledge of business and business careers along with strong written and oral communication skills. Highly skilled at using PC-based systems/applications and prior experience with internet-based research. Intermediate Microsoft Excel skills desired. Must be flexible and respect confidentiality.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Wharton School

Pay Range
$42,953.00 - $77,315.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.




To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/McNeil-Building/Events-Manager--MBA-Career-Management--Wharton-School_JR00038847

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